Executive & Operations Assistant - Companie din industria energetică

• Previous experience in an Executive Assistant, Administrative Assistant, Office Assistant, or Operations Support role.
• Excellent organizational and time-management skills.
• Strong attention to detail and the ability to keep track of multiple tasks and priorities.
• Good knowledge of Microsoft Office (especially Outlook, Word, and Excel) and Google Workspace.
• Comfortable working with cloud-based document management systems and shared files.
• Good written and verbal communication skills.
• Ability to handle confidential business information with discretion.
• Proactive attitude and the ability to anticipate needs and follow up without constant supervision.
• Good English communication skills; Romanian is required.

Executive Support & Calendar Management

• Monitor the manager’s calendar, emails, notifications, and important updates.
• Keep track of meetings, appointments, business discussions, offers, and pending tasks.
• Communicate relevant updates and reminders to the manager, ensuring important deadlines and commitments are not overlooked.
• Take notes on important discussions, instructions, and follow-up actions.
• Maintain an organized overview of ongoing priorities and upcoming activities.

Administrative & Document Management

• Prepare and update business offers using existing templates and instructions provided by management.
• Save, edit, organize, and maintain company documents within the internal cloud storage system.
• Ensure that documents are properly named, categorized, and easy to retrieve.
• Collect and organize financial reports, business documents, and other information requested by management.
• Make sure that relevant documents and updates are shared with the manager in a timely manner.

Operational Support & Coordination

• Follow up on pending requests and ensure that assigned tasks are completed within the expected deadlines.
• Coordinate the collection of information and documents from different colleagues and departments.
• Act as a communication link between management and other team members when information or documents are needed.
• Support the smooth flow of administrative and business-related information across the company.
• Provide general operational assistance with day-to-day business activities as required.
• Previous experience using SmartBill, particularly for generating and extracting financial, invoicing, and business activity reports.
• Basic familiarity with SAGA, with the ability to navigate the platform, access relevant information, and extract reports or documents when needed. Accounting expertise is not required.