HR Operations Specialist- Brand de Consumer Goods

• 4+ years of experience in HR Administration, HR Operations, Payroll, or a similar HR generalist role.
• Good knowledge of Romanian labor legislation and employment regulations.
• Hands-on experience with payroll processes and statutory reporting, including the preparation and submission of D112.
• Experience managing employment contracts, personnel files, and other HR documentation.
• Familiarity with HR systems, Revisal/REGES, and payroll software.
• Good knowledge of Excel and experience working with HR reports and employee data.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• A proactive approach to identifying compliance risks and improving internal processes.
• Good communication skills and the ability to interact effectively with employees, managers, and external partners.
• Fluency in Romanian and good English communication skills

HR Administration & Labor Law Compliance

• Ensure compliance with Romanian labor legislation and employment regulations.
• Prepare, review, and manage employment contracts, contract amendments, decisions, and other personnel-related documents.
• Maintain accurate and up-to-date employee records and personnel files.
• Monitor legislative changes and ensure that internal HR policies and procedures are updated accordingly.
• Manage onboarding and offboarding documentation and processes.
• Ensure compliance with data protection requirements and confidentiality standards. Payroll & Reporting
• Coordinate the monthly payroll process in collaboration with Finance and/or the external payroll provider.
• Review payroll data and calculations, identify discrepancies, and ensure accuracy before payroll is finalized.
• Prepare, verify, and submit the mandatory D112 tax statement to ANAF.
• Ensure that all statutory HR and payroll reporting obligations are fulfilled within the required deadlines.
• Support internal and external audits or inspections related to employment and payroll matters.

HR Policies & Employee Relations

• Develop, implement, and maintain HR policies and internal procedures covering areas such as leave, attendance, disciplinary matters, and employee lifecycle processes.
• Provide guidance to employees and managers on HR policies, employment matters, and labor law requirements.
• Handle employee requests, contract changes, grievances, and disciplinary situations in a fair and consistent manner.
• Support managers in applying HR policies and procedures correctly.

HR Operations & Systems

• Manage and maintain HR systems and employee databases, ensuring data accuracy and confidentiality.
• Identify opportunities to improve and streamline HR administrative processes.
• Maintain proper documentation and ensure that all HR records are organized and audit-ready.
• Track and report key HR metrics, including headcount, employee turnover, absenteeism, and compliance status.
• Prepare regular HR reports and provide relevant information to management to support decision-making.